Articles of Association
EuroMISE Mentor Association, z. s.

1. Recital

Bearing in mind the need for high quality research and education in biomedical fields the Association

“EuroMISE Mentor Association, z. s.” (hereinafter “the Association”)

was founded 1. July 2013 as a civic association, in accordance with Act No. 83/1990 Coll., on the association of citizens, as amended.

The registered office of the Association is situated at Paprsková 330/15, 14000 Praha 4. The Board of the Association (hereinafter “the Board”) put the Articles of Association (hereinafter “the Articles”) in line with Act No. 89/2012 Coll., Civil Code and the changed Articles were approved by the members of the Association.

2. Aim

The aim (main activity) of the Association is the active cooperation of Czech and foreign experts in the domain of biomedical informatics and related fields for promoting the development of the field of biomedical informatics and passing on knowledge and experience to younger scientists, researchers and pedagogical workers, health services professionals, and the general public. To fulfil this aim, the Association especially cooperates with organizations and natural persons both in the Czech Republic and abroad. The official language of the Association is Czech. English is the second language of the Association intended especially for communication among experts.

The Association is an independent non-political organization, performing its activities in accordance with the laws of the Czech Republic. Ancillary activity of the Association may be the economic activity, concerning business or other gainful activity, which aims to support the main activity of the Association.

The Association approves by-laws and keeps a record of its members.

3. Membership and types of membership

A member of the Association can be a natural person (individual membership) or a legal person (institutional membership).

An individual member of the Association may only be a natural person (a Czech citizen or a foreign national). Individual membership categories are basic, associate, and honorary, where

An institutional member of the Association may only be an organization (legal person) specialized in the field of biomedical informatics or in a related field. The approved organization appoints one person as a representative in the Association. Institutional membership categories are basic and associated, where

A decision regarding acceptance of a new member, except for an honorary member, can be taken only after the Board receives an application form. The basic and honorary memberships are linked to all the rights and obligations stipulated by these Articles and by the laws of the Czech Republic.

Associate members (supporters) may exercise all rights and obligations stipulated by these Articles and by the laws of the Czech Republic, with the exception of voting and electoral rights, but including the participation in the general meeting and the right to propose their representatives in the bodies of the Association.

4. Termination of membership

Membership of the Association terminates by:

No entitlement to refund the membership fee can be lodged with the termination of membership.

5. Rights of members

Basic and honorary members have especially the right to:

Associate members (supporters) have especially the right to:

The associate institutional members (institutional supporters) exercise their rights through an appointed representative of the organization.

6. Obligations of the members

A member of the Association has an obligation:

7. Bodies of the Association

The Association consists of the following bodies:

8. The Assembly

The Assembly is the highest body of the Association. The Assembly is convened by the Board at least once a year. The Board always convenes an Assembly if at least one third of the members so requests. In this case the Board has to convene the Assembly at the latest within two months from the delivery of the request.

The Assembly can take decisions if at least a half of the members of the Association are present. If the general meeting is not able to take decisions, the Board convenes a new Assembly. If not provided otherwise, the general meeting takes decisions by a simple majority of votes. In the event of a split vote, the President has the casting vote. The Assembly is not open to the public. The Assembly may take place by means of telecommunication devices and the exchange of documents.

The Assembly has the right to:

To pass a resolution of the Assembly, a simple majority of the basic members of the Association, with the exception of the letters a) and i), is required, where each basic member of the Association has 1 (in words “one”) voice.

9. The Board

The Board is a statutory body of the Association, which manages the activities of the Association in accordance with the laws of the Czech Republic and these Articles. The Board members are elected by the Assembly for a term of 3 years. The Board consists of three members. It is composed of a Chairman, Vice Chairman and Scientific Secretary.

The Board has the right to:

The Board takes decisions by a majority of votes. A session and a decision of the Board can be taken by means of telecommunication devices and the exchange of documents. The Board can also communicate electronically with the members of the Association. The day of the decision is the day when the last member of the Board expresses his will. In the event that a member of the Board resigns or is recalled during the term for any reason, a new member is elected as his replacement for the remaining period until a new election of the Board as a whole.

Entries and deletions in the record of members of the Association are provided by the Board via the resolution of its meeting; the up-to-date record is attached to the resolution of its meeting.

The record of members is accessible to all members of the Association. The Board must disclose the record of members of the Association at a request of an applicant within 30 days from submission of the application; this record of members cannot be disclosed in another way.

10. The President

The President represents and acts on behalf of the Association.

In the event that the President is unable to perform his function, the Vice President assumes the full extent of his rights and functions.

The President and the Vice-President cannot accept individually on behalf of the Association an obligation of a total annual amount exceeding CZK 5,000. The President and the Vice-President cannot decide individually on the sale and purchase of property. On the affairs that cannot be decided by the President and the Vice-President individually, the Board decides and authorizes its member to execute them.

The President of the Association convenes a meeting of the Board, usually once every three months, but at least once in a calendar year. The meeting can also be realized via technical means.

11. Common provisions on bodies

All the functions in bodies of the Association are honorary.

Only the compensation of expenses is offered for the performance of a function in bodies of the Association.

12. Principles of administration

The Association administers its property whose sources are especially:

The administration is based on the budget of the Association, whose proposal is submitted by the Board and approved by the general meeting.

The final account and the annual report for the preceding year (financial report) must be discussed by the Board at the latest by the end of February of a given calendar year.

The Board submits the final account and the annual report for the preceding year to the Assembly for its approval as a whole.

If the Assembly does not approve the final account or the annual report for the preceding year as a whole, it simultaneously recalls the Board. The Assembly elects a new Board from the members present that it authorizes to draw up a new final account and an annual report. In this case, the Assembly convenes an exceptional meeting within 15 to 20 days of the ongoing meeting. At such a Assembly the Board submits a new final account and an annual report.


The end of the text of the Articles. These Articles were approved by the general meeting on December 15th 2015.